Saleshandy vs Apollo (2026): Annual-Prepay Volume vs Per-Seat Sales Intelligence

The two pricing axes that hide the real bill

Saleshandy headlines $25 a month for Starter, but that's the annual-prepay sticker, switch to monthly and it climbs to roughly $36 effective. Pro headlines $69 annual and lands closer to $99 monthly. Scale at $139 annual runs roughly $199 monthly, and Scale Plus at $219 annual sits around $309 monthly.

On top of every tier, Saleshandy charges $4 a month for every connected Google Workspace or Microsoft 365 mailbox, a team running 20 mailboxes for reputation diversification adds $80 a month to whatever tier they picked, and at 50 mailboxes that $200 line item exceeds the base Scale plan entirely. Apollo headlines $49 a seat for Basic, also an annual sticker; monthly billing brings it to roughly $59 a seat. Professional runs $79 annual or $99 monthly.

Organization is $119 annual with a three-user minimum, putting the real starting commitment at $357 for that tier. On top of seats, Apollo meters data credits, 30K on Basic, 48K on Professional, 120K on Organization, and heavy prospectors burn through them faster than expected, hitting upgrade pressure mid-cycle. In both cases, the published price is only about two-thirds of the real bill at scale.

So the real comparison isn't "$25 versus $49." It's "annual-prepay-plus-per-mailbox" against "per-seat-plus-credit-overage." One model penalizes mailbox count; the other penalizes headcount.

How each database actually loads into the sequencer

Saleshandy folds its 350M-contact Lead Finder into every tier with no credit metering at all, filter, push into a sequence, send. The database sits in the workflow as a data layer with no per-lookup cost; what constrains you is sequence volume and mailbox count, not lookups. The trade-off: data freshness and filter depth are competitive but not cutting-edge, and there's no intent-signal layer.

Apollo folds its 275M-contact database into every seat but meters every email reveal, phone reveal, and enrichment action against that seat's credit pool. What you get in exchange is real depth, buyer intent signals, job-change alerts, technology-stack filters, funded-company feeds. The trade-off: every prospect costs credits before it ever reaches the sequencer, and the credit pool becomes the real operational ceiling, more so than seat count.

The practical consequence: on Saleshandy, list-building is fast and unmetered but shallow on intent. On Apollo, list-building is signal-rich but slower, since every enriched contact debits credits. Teams running 1,000-plus contacts a month hit the credit ceiling first on Apollo and the mailbox-fee accumulation first on Saleshandy.

Migrating between Saleshandy and Apollo

Migrating from Saleshandy to Apollo means rebuilding lists from scratch. Saleshandy's contact exports carry email, name, and basic firmographics, but Apollo needs records to live natively inside it for intent signals and credit-metered enrichment to actually function. Importing an export loses exactly the intent layer that motivated the move in the first place, so most teams switching this direction end up rebuilding their searches through Apollo's own filters rather than migrating existing lists.

Migrating from Apollo to Saleshandy runs more smoothly, because Saleshandy treats contacts as static records. Export from Apollo, import into Saleshandy, attach to sequences, done. What's lost in transit is the intent layer, but the sequence workflow itself continues uninterrupted.

Sequences never migrate automatically in either direction; both platforms expect you to rebuild the step logic once you land in the new system. Mailbox migration is its own separate task. Saleshandy charges $4 a month per reconnected mailbox.

Apollo charges nothing per mailbox but caps how many can connect per seat, typically 1-2 sending mailboxes per Apollo seat, which makes it a poor fit for any operation running high mailbox counts.